I often use a metaphor to describe how we sometimes find ourselves in situations we didn’t see coming. It goes something like this:
If you put a frog in a pot of hot water it will jump out immediately, because it senses danger. But if you put a frog in a pot of cool water and heat it slowly, the frog will adapt to the changes. It will not perceive danger, and eventually it will cook to death.*
I fear I’ve become a victim of Boiling Frog Syndrome.
(Flickr via jronaldlee)
I used to live a very organized, efficient life. I worked outside the home, worked inside the home, mothered three kids. As an Army wife, I often did it solo. I managed our rental properties, cared for my parents, volunteered at my kids’ schools, taught Catechism at my church. And all the while I managed to maintain a decent standard of hygiene in my home and a semi-active social life.
I’m not sure when the fire was turned on under me, but somewhere along the way that cool pot started heating up, and my surroundings became a threat to my survival.
At some point, having the right uniforms clean on school days became a challenge. (Enter Febreeze into my life.)
Homework became a lifestyle-altering component of my family’s schedule.
Carpool and lacrosse practice became the events that dictated the rest of the day.
I had to take an afternoon off of work to wait for the exterminator, the plumber, the AC guy.
Meals at home became grab and go events, not sit downs.
Taking my parents and in-laws to the doctor became a frequent activity.
I was overwhelmed by my routine day.
Lists didn’t help. I never could get the things on the list done by the time they were supposed to be done. The unchecked list became a reminder of my failure.
Requests for assistance didn’t help. I had created a system that only I knew, so asking for help meant doing it over when it wasn’t done right, and stopping to explain ‘what or how’ became as time-consuming as doing it myself. I had painted myself into a proverbial corner.
Years went by, and I couldn’t figure a way out. I reminded myself to be patient. “This, too, shall pass,” became my mantra. I watched as my friends went on weekend jaunts to Napa, while I tried to dig out of paperwork. I was jealous of those who went to the zoo when I could barely get to the grocery store. The lists grew longer and longer. But I couldn’t figure out how to change anything.
The events of the last year turned the fire up even hotter. And I started to feel the heat. Anxiety attacks, hives, a trip to the ER after passing out. My body was sending me clear signals, but I still couldn’t figure out how to reduce the flame beneath me. I knew I had to get out of the pot for my own survival, but I just couldn’t find the way out.
So I scoured the internet for some inspiration, and I stumbled on this blog.
The steps seemed simple enough, so I thought I’d give it a try to see how I could apply these business practices to my life.
7 Tips for Prioritizing Tasks Effectively
1. Respect Deadlines.
An absolute must. I was prone to putting off the things that stressed me the most, even if there was a cost. Practical translation: Laundry must be done. If I have to Febreeze a uniform so my son can wear it to school unwashed, I’ve failed. Monday morning, laundry must be caught up.
2. Set Milestone Deadlines.
Don’t complete one task at the expense of the others. If it all has to be done, set reasonable milestones and work toward them. Leaving a monumental task until the last minute will bite you in the ass every time. Practical translation: The insurance claim must be filed within two weeks. The apartment must be ready to show by the 20th.
3. Consider the Consequences.
There will be things that just can’t get done. Choose the ones you can let go, and then… let them go. Practical translation: I won’t be making those spectacular Halloween decorations I saw on Pinterest. In fact, I’m may delete my Pinterest account. All it does is make me feel more inadequate.
4. Consider the Payment Terms.
Some commitments do pay rewards. Get them done. Practical translation: Get the apartment ready. Missing another month’s rent will set the cause back even further. Two teenage boys on the car insurance is no laughing matter.
5. Consider Time Required.
When facing two equally important tasks I’ve started using the low-hanging-fruit method. Practical translation: Choose the one I can get finished. The reward of checking something off that list will often give me the energy to tackle the next one. And then the next one.
6. Set Goals and Work Backwards.
Keep the big picture in mind. Prioritize the steps, keeping in mind that some are foundational for others. Doing things in the wrong order makes for extra work. Practical translation: Clean the kitchen before starting dinner. Put away laundry before packing for vacation.
7. Schedule a Percentage of Your Time for Personal Projects.
Personal indulgences were always the first thing to be cut. But tasks that energize me – even if they take up valuable time – leave me better equipped to tackle the necessary things. Cutting these activities backfired on me in the long run because it left me feeling unfulfilled. Practical translation: Don’t eliminate the things that fulfill me. Spend time with friends. Exercise. Read. Dare I even say it… travel.
Now I’m not sure if using this method is going to solve my problem. But I am already gaining some sense of control over things, and I’m sure that will cool the water down a bit. I’m giving myself a month to knock out some big items and make decisions on how to work smarter on the small items. And I’m planning a trip. (A really big trip! Just for me! More on that later.)
Because I’ve already lost enough time sitting in this pot, waiting for the water to cool on its own.
* Before publishing I confirmed the accuracy of this anecdote with the trusted online source Wikipedia. According to Wiki, the frog will eventually realize its demise is near and jump out. But revealing this at the beginning of the post would have ruined the whole metaphor. Ignorance is bliss.
** No frogs were harmed in the writing of this post.
How do you manage tasks and stress? What organization methods help you function more efficiently? And have you ever actually seen a frog in a pot of water?